Cookie Policy

Purpose

This Cookie Policy explains how [Company Name] uses cookies and similar tracking technologies on our websites, applications, and online services. It provides transparency on the types of cookies we use, why we use them, and how users can manage their preferences.

Scope

This policy applies to all visitors, customers, and users who access our websites, applications, or online services, regardless of geographic location. It also applies to all employees, contractors, and third parties who manage or process data collected via cookies.

What Are Cookies?

We classify our cookies into the following categories:

Types of Cookies We Use

We classify our cookies into the following categories:

• Strictly Necessary Cookies – Required for the website to function properly (e.g., session management, authentication).
• Performance Cookies – Collect information about how visitors use our site (e.g., analytics, page load times).
• Functional Cookies – Remember user preferences to enhance usability.
• Targeting/Advertising Cookies – Track browsing habits to deliver relevant advertising.
• Security Cookies – Support fraud prevention, authentication, and system integrity.

How We Use Cookies

We use cookies to:

• Enable secure authentication and maintain sessions.
• Improve site performance and usability.
• Measure site traffic and usage trends.
• Personalize content and remember preferences.
• Support security monitoring and incident detection.

Third-Party Cookies

• Some cookies are set by trusted third-party service providers (e.g., analytics platforms, advertising networks) to assist with measurement, personalization, and security.
• All third parties must meet [Company Name] security and privacy standards, including SOC 2-aligned vendor assessments.

Cookie Retention

Cookies are retained only for as long as necessary to fulfill their purpose and in accordance with our data retention policy. Retention periods vary depending on the cookie type and function.

Consent & Control

Where legally required, we obtain explicit consent before placing non-essential cookies.
Users may manage cookie preferences through:

• Our cookie consent banner.
• Browser settings.
• opt-out links provided in our Privacy Policy.

Data Protection

Any personal data collected via cookies is processed in accordance with our Privacy Policy and applicable data protection laws. Access to cookie data is restricted to authorized personnel only.

SOC2 Alignment Addendum

To align with SOC 2 Privacy and Confidentiality principles, [Company Name] implements the following controls for cookies and related tracking data:

1. Purpose Limitation – Cookies are used only for legitimate business purposes consistent with disclosed privacy practices. Non-essential cookies are disabled unless explicit consent is given.
2. Data Minimization & Retention – Cookie data is retained only for the minimum time necessary. Automated processes remove expired cookies and delete related data in accordance with our retention policy.
3. Access Controls – Access to cookie-related data is restricted to personnel with a legitimate business need. Role-based access controls (RBAC) and least-privilege principles are applied.
4. Security Safeguards – Encryption is used where technically feasible to protect cookie data in transit and at rest. Security monitoring is in place to detect unauthorized access to cookie data.
5. Vendor Oversight – Third-party cookies are reviewed during vendor security assessments. Vendors must demonstrate compliance with SOC 2-aligned security and privacy standards.
6. Audit & Review – Cookie usage is reviewed annually as part of SOC 2 control testing. Any findings are documented and remediated promptly.